Employment Spot

Tips for Business Travelers

Some jobs, such as consulting work, require a lot of travel. Some companies require their employees to travel only within the United States, while others expect regular international travel from workers. The reason for travel varies widely depending upon the industry. There are many common mistakes made by business travelers. For example, some employees may treat a business trip like a vacation and ignore important work to be done. Other employees may not know how often or when to check in with a supervisor. Whatever the purpose and wherever the trip, here are some important tips for business travelers.

• Get Organized.
  If you know your new job may involve some traveling, invest in a professional luggage set. These sets will often include a carry on piece, a hanging suit bag and a toiletries case. Buy suits and other professional attire that you can pack easily with minimal wrinkles. There are many handy products on the market for business people who travel extensively. Some of them can drastically improve your comfort while on the road. When packing for a business trip, carefully plan what you will wear each day. Take into account all events that you must attend. You won’t wear the same thing to a golf outing as you would to a business lunch. Be prepared.

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• Take a Piece of Home.
  Some business people who travel quite a bit report occasionally feeling lonely while on their trips. Find a memento from home that reminds you of family, friends or a beloved pet and take it with you on the road. Many travelers take a small framed photo to set beside their hotel bed. Others prefer to pack a favorite coffee mug to start the day with a taste of home.
• Stay in Touch with Home.
  Especially if you are leaving a family behind, make sure you stay in regular contact with your loved ones. Call your children before they go to bed. Many families are in the same place during the dinner hour, so that might be the best time to reach everyone at once. If you have teenage children with a variety of activities of their own, set up a scheduled time to talk before you leave for your trip. That way they know they can count on you, even when you aren’t physically near.
• Stay in Touch with Work.
  Email your boss regularly if he or she is not with you on the business trip. Include information about what you are learning at meetings or which important contacts you have made. Ask for feedback about the purpose of the trip and what, if any, goals you should set for yourself while there. This interaction will show your boss that you are focused, dedicated and attentive to the company’s needs.
• Find Some Time for You.
  Many business trips are packed with appointments, meetings and dinners from beginning to end. If you can, find an hour or two in the morning or evening to decompress. Take advantage of the hotel’s gym or swimming pool, for example. Exercise will help you manage stress and prepare for the day ahead.
• This Is Not Vacation.
  Remember that when you are on a business trip, you are an employee, not a tourist. This does not mean that you cannot enjoy learning about a new place or that you should not take advantage of your surroundings. It means that you should conduct yourself at all times as a representative of your company. Never have too much to drink. Always behave courteously to those around you. Attend all meetings and consider what information you could take back to your supervisor or coworkers to help the company succeed.
• Keep Your Receipts.
  Depending on your company and position, you may or may not have a company credit card. Most employees will not have one and will be reimbursed for business trips after turning in their receipts. This method will involve an extra planning step. Some companies also require company card carriers to submit itemized receipts, so you should always make a habit of saving receipts while traveling for business. Before leaving on your trip ask your supervisor or human resources for guidelines regarding reimbursements. You never want to spend money that you cannot get back. Make a copy of all receipts for your records before submitting them in case they are lost.
• Have a Good Time!
  Even if you aren’t looking forward to the business aspect of your business trip, find something positive to look forward to. If you are cheerful and excited you will be more relaxed while traveling and a pleasure for others to be around. Maintain a pleasant demeanor when meeting new people – you never know when the person next to you on the plane could be a client.