Employment Spot

Job Description

The Accounts Payable Clerk is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. The AP Clerk must maintain the exceptional level of professional and customer service Envision Rx Options has attained. 

The position responsibilities include but are not limited to:

• Verify the accuracy of invoices prior to payment.  This involves checking the coding, to assure charging the appropriate account, totaling the charges to verify the amount is correct and that authorization for payment is on the invoice, and verifying that payment has not previously been made.

• Monitor status of statement billings to ensure timely payment requests from departments.

  Process and print the weekly check run, prepare vendors checks for mailing and prepare manual checks when required

• Provide accurate data entry of all invoices into the computer to assure payment in a timely manner to avoid late charges and effect on time discount.

• Balance and reconcile all accounts payable disbursements each month and post to the general ledger.  Prepare monthly reports and distribute as required.

• Maintain and secure records necessary for 1099 compliance.

• Monitor and initiate approval process for new vendors. Maintain and update the vendor file with changes in addresses, phone numbers and tax identification numbers.

• Administer internal controls for accounts payable as required.

• Obtain all required information from departments for additions, deletions, transfers and changes to fixed assets.

• Communicate verbally and in writing with vendors in reference to their accounts.  Research discrepancies in payments and vendor billings and effect problem resolution where necessary.

• Accurately file and maintain records after processing and ensures ease of retrieval.

• Display creativity by developing new and streamlined methods of accomplishing assigned tasks.

• Compile and maintain procedural manual for all job tasks

• Perform other related accounting functions as required.

Job Requirements

Requirements, Skills & Education

• High School Diploma or GED, Associate degree preferred

• Minimum 1-2 years related accounting experience

• Knowledge of commonly-used concepts, practices, and procedures within accounting

  Good with basic math

• Detail oriented

• Familiarity with Microsoft Office Products with the emphasis on Excel

• Excellent communication both verbally and in writing

• Excellent organizational skills with the ability to multi-task

Pre-employment drug screening and background checks are required.  The company offers a competitive salary and benefits package.  EOE

NO PHONE OR AGENCY CALLS PLEASE