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Job Description
Koch Companies Public Sector, LLC, is a shared-services company that provides legal, government and public affairs services to affiliates of Koch Industries, Inc. around the world. Based in Wichita, Kan., Koch Industries, Inc. owns a diverse group of companies that have a presence in nearly 60 countries and employ about 70,000 people. Koch Industries has completed more than $32 billion in acquisitions and investments since 2003, growing more than 2,200-fold since 1960, and outperforming the S&P 500 nearly 32 times. It is one of the largest private companies in America according to Forbes magazine. Koch companies supply communities with energy to heat and cool buildings, fibers for superior carpets and garments, chemicals used in manufacturing, process and pollution control equipment, fertilizer, forest and consumer products, financial services and more. Familiar Koch companies' brands include STAINMASTER® carpet, LYCRA® fiber, Quilted Northern® tissue and Dixie® cups and tabletop products. Koch Industries is focused on creating value for its customers, its communities and its employees. Wichita, Kan., global headquarters for Koch Industries, continues to receive national accolades for its thriving job market, low cost of living, short commutes (a median time of 16.7 minutes, according to Money Magazineâ€TMs 2007 study) and quality entertainment venues. Within the past two years, Forbes has named Wichita the number one place to live the good life affordably and the ninth best job market in the United States. In 2007, Wichita was also declared one of the top ten "Best Big Cities" by Money Magazine.
A support position that manages the administrative functions of a small Public Affairs office. Including: Communication Management: create and execute a methodology for receiving, tracking, and handling communications from incoming phone calls, emails, and personal visits. As requested, draft written communications for editing. Project Tracking System: track and log assignments for team members, their actions, and the paper/reports associated with responses. Time Management: manage and book appointments in a way that allows them to balance requirements of analytical time, communication and relationship loads. Relationship Management: build relationships with key internal contacts to enable timely and effective execution of tasks and appropriate representation of the office. Build relationships with key external contacts to assist team with execution of duties. Travel: manage and book travel arrangements to create maximum profitable use of time. Special Project Management: assist with projects on an as needed basis.. Performing various administrative tasks including mailings, invoice preparation, mail distribution, courier and overnight package shipping & receiving. Create charts and systems for historic tracking of key facts/data related to Koch Industries, Inc. and Koch companies. Proactively seek out ways to improve systems, eliminate waste and create added efficiencies. Process invoices and reconcile the Company credit card. Process mail, by stamping and organizing. Ensure records management procedures are documented and employee compliance expectations are communicated. Perform periodic records inventories and gather information necessary to ensure business records are managed within compliance standards.
Job Requirements
3 + years experience as an administrative or executive assistant within a professional office environment. 1 + year experience scheduling travel arrangements and accommodations. Demonstrated proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. Detail-oriented individual with superior reading comprehension skills and a dedication to accuracy and thoroughness. Self-directed and able to work independently. Strong communication skills including verbal and writing skills. Strong organizational and project management skills. Sense of urgency which drives results. Strong phone skills and etiquette. High level of personal integrity and confidentiality. Intellectual curiosity and ability to learn quickly.
Education Required High School Diploma
Education Preferred College Degree
Compensation/Benefits
Competitive wages and benefits packages commensurate with experience. For additional benefit information, go tohttp://api.careerbuilder.com/v1/joblink?DID=J3G5JF61DD3Q9LTRW1Z&developerkey=WDAW0QF6HDXRBLW245F7 .
We are an equal opportunity employer. M/F/D/V
Drug test are required, unless prohibited by state law
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