Employment Spot

Job Description

Commercial Construction Project Coordinator needed for San Antonio, TX.

Established in 1967, ISEC, Inc. has become a leading national prime trades contractor and subcontractor for specialty building interiors and equipment. A $300 million a year business, we are an employee-owned company with over 1,100 construction professionals and craftsmen located in our offices nationwide. Our corporate headquarters and Rocky Mountain regional office is in Englewood, CO with other regional offices in Seattle WA, Columbia MD, San Francisco CA, Los Angeles CA, San Diego CA, Phoenix AZ, and Milwaukee WI.

 

This diverse capability allows us to participate in a variety of complex commercial trade packages.

The Project Coordinator is responsible for helping with project paperwork, working mostly with Excel and entering data. In addition the Coordinator will assist the Project Engineer and the Project Manager with specific tasks related to the project. Required computer skills include Excel, Word, and Outlook

Duties & Responsibilities

1. Copying and printing, as required.
2. Keep and maintain a Things-To-Do-List with the Project Team for work that is outstanding and develop a time schedule and priority list for work to be accomplished.
3. Maintain Document Control System (Prolog). Log in all inbound and outbound correspondence into system keeping accurate records of all communications with ISEC’s customers, vendors, and subcontractors.
4. Provide and maintain meeting minutes for all Staff, project specific meetings.
5. Assist Project Engineer in assembling installation narrative for ISEC’s Foreman and field personnel.
6. Assist Project Engineer in preparing transmittals, submittals, and release checklists for releases to vendors for manufacturing.
7. Copy and assemble sets of final installation drawings as required and transmit to the general contractor and to the field file for ISEC installation.
8. Prepare operation and maintenance manuals, guarantees and submit in accordance with specification requirements on each project.
9. Send out Customer Surveys
10. Assist PMs with O&M Manuals
11. Other reports and duties as assigned by Regional Manager/OMs
12. Log in all new Prime Contracts into document control system (ProLog).
13. Assist project teams in project set-up and filing, as required.
14. Assist PMs to submit monthly payment applications with project required paperwork. Keep accurate billing log and projections.
15. Assist PMs in all collections. Report/Update all collections issues to ISEC A/P Dept. and OMs.
16. Prepare and submit all close-out documentation in accordance with specifications requirements on each project.
17. Help with submitting As-Built drawings.
18. Issue Guarantees/Warranties to Contractor and receive them from our Subcontractors.
19. Follow through on all warrant work for period of warranty:
     - Single point contact with customer
     - Order materials and parts
     - Set-up deliveries
     - Set-up labor
20. Maintain Dead File Log, retrieve files for PMs when necessary, and clear out purge items semiannually
21. New Admin Hire Packets.
22. Shipping (UPS, Airborne, Fed-Ex, Regular US Mail) & preparation of transmittals.
23. Mail and fax distribution.
24. Help Procure finish and hardware samples.
25. Update document control by project using ProLog software
26. Help code PM invoices
27. Post/update contract documents (RFIs, ASIs, Cos, etc.)
28. Prep Cost to Completes, including gathering and maintenance of field time cards
29. Track truck deliveries for PMs.
30. Packing slip verifications against shop drawings
31. Track freight claims
32. Update ISEC punchlist progress using Prolog Database
33. Obtain samples for submittals.
34. Follow up to obtain returned Blue Copies Signed POS/Audit Contract Files
35. Pick up checks from contractor offices
36. Obtain credit invoices from vendors
37. Other duties and tasks as assigned

Job Requirements