Employment Spot

Job Description

Executive Assistant

Reporting directly to the CEO, the ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small, but growing office of diverse people and programs.

Interact with staff and joint venture partners at all levels in a fast paced environment, sometimes under pressure while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities:

• Support the CEO in all administrative needs including expense reporting

• Heavy calendar management of the office, coordinating a variety of complex executive meetings including Board and Audit Committee meetings

• Answer phones and direct all incoming calls to appropriate party promptly and efficiently

• Handle all incoming and outgoing company correspondence via fax, email, overnight and standard mail

• Assist management team with preparation of presentation materials

• Establish vendor accounts and maintain relations to ensure a smooth office operation

• Arrange travel schedule and reservations for executive management as needed

• Assist the Marketing team with conferences and marketing materials

• Maintain office files

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

Job Requirements

• 8+ years experience supporting at the executive level 

• Excellent communication skills with the ability to communicate at the executive level

• Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

• Experience scheduling domestic and overseas travel arrangements for management

• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

• Ability to handle multiple reporting lines

• Self motivated, innovative and hard working with strong decision making abilities

• Bachelor’s degree preferred

• Experience in Financial Service or sales/marketing environment a plus

• Experience in successfully creating and/or modifying processes

• Executive level experience in supporting “C Suite" professionals preferred

This position will be based in Manhattan

Benefits:

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive salary and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

To Apply:

To respond to this opportunity:

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