Employment Spot

Job Description

Essential Duties and Responsibilities

·         Regular and timely attendance.  Hours are 8:30 to 5:30 with occasional work out side those hours.

·         Works closely with National Sales Managers and National Account Managers on a daily basis.

·         Submits creative and revisions for all national orders to the traffic department for San Antonio and Network.

·         File all national contracts on timely basis and maintains a current filing system.

·         Handles make-goods for any and all missed spots.

·         Pull air-checks per client request using the logger.

·         Provides spot times if client requests.

·         Provides remote availability dates and times as well as booking remotes.

·         Keeps current the National remote and event calendar.

·         Provides promotional support by assisting in all national remotes as well as any station events where national clients are participating.

·         Orders all national sales office supplies as needed.

·         Handles all requests for competitive reporting.

·         Provides additional support to agencies for any and all discrepancies.

·         Sends out credit application forms and guarantee of payment forms.

·         Sends out all national mail-outs.

·         Handles all agency revisions, such as change of address, name change, and any changes to actual orders.

·         Mails out any requests for coverage maps, on-air personality info, calendar of events, media kits, etc.

·         Creates and maintains all National files in an orderly and timely manner.

·         Issue credit memos to accounting dept for any and all discrepancies.

·         Generate copies of all outgoing National invoices, attaching any clearance forms and mail-out.

·         Corresponds with all KATZ agencies on a daily basis in reference to orders, traffic and or discrepancies.

·         Generates paperwork for special event participation, and promotional request forms.

·         Creates and maintains event files for National Department.

·         Supplies clients and KATZ reps with Proof of Performance for remotes and events.

·         Assists at events to help coordinate National sponsor’s booths and staffing

Job Requirements

Minimum Qualifications for Consideration

·         Requires knowledge of formatting, proofreading, use of basic arithmetic, and filing, which is typically gained through one year of clerical/ secretarial training or experience.

·         Requires working knowledge of Word, Excel, PowerPoint and Outlook software packages.

·         Requires good typing skills (50 wpm). 

·         Requires good interpersonal skills.

 Experience and Education

·         High School graduate, or equivalent required.

·         A minimum of 1 year of secretarial work with similar job responsibilities and requirements is required.

Necessary Language Skills

·         Must be able to read and write both in English and Spanish.  Must be fluent in both languages.

Interested candidates should forward resume to:

National Sales Assistant, Job #8

Attn: Michelle Acquart

Univision Radio

1777 NE Loop 410, Suite 400

San Antonio, Texas 78217

Fax # 210-804-7818

Univision Radio is an Equal Opportunity Employer.