Employment Spot

Job Description

Local machinery and automation builder / distributor has an immediate need for a part-time (16-25 hours per week) Office Assistant & Book Keeper.  Applicant must be proficient with Microsoft Outlook, Word, Excel and QuickBooks.  Competitive Wages.

Job Requirements

• Factory Parts Orders

  • Take phone calls for Factory Parts Inquiries promptly.

  • Process Orders in QuickBooks

• Communicate to the Factory current pricing and availability of requested parts. 
• Process orders promptly with the factory so that pricing, delivery, and shipping method is understood. 
• Send order confirmation to the end user along with delivery details.

   

 

• Sales related tasks

• Professionally answer and direct phone calls into the office
• Efficiently process salesmen paperwork
• Organize trips for Principals
• File sales related materials
• Create and put together machine quotes and cover letters from the factories, bind them for presentation to the customer, make copies as required, and file a copy into the master file. Generate Purchase Orders and Memo Orders for said equipment.
• Reconcile show room and in-house parts inventory on a frequent basis.
• Generate credit reports for office use.
• Enter data for machine backlog reports / forecast reports.
• Enter data for monthly financial reports
• Person will be located at main reception desk and must interface with customers and walk-ins.  Professional courtesy and proper attire is a must.