Employment Spot

Job Description

Job Summary
The Office Manager aids the Managing Director in a staff capacity by analyzing and coordinating office services, including human resources, daily office operations, records control, coordination of technical support, purchasing and special projects.

Job Responsibilities/Duties

• Responsible for the facilities day-to-day operations (e.g., mail, parking validations, office supply ordering, drinks/coffee ordering, Skyline building access passes, DSS office keys)
• Human Resource Administration (in coordination with corporate Human Resources)

âˆ'    On/off boarding coordination
âˆ'    New hire and termination checklist maintenance
âˆ'    Employee PTO tracking
âˆ'    Training coordination
âˆ'    ECA and MS ID coordination
âˆ'    MS eSourcing Policy tracking
âˆ'    Candidate interview coordination
âˆ'    Employee contact list maintenance

• PC/Laptop Administration

âˆ'    Computer inventory maintenance (purchase dates, assigned to, warranty info, licenses)
âˆ'    Refresh administration
âˆ'    Break-fix coordination and space PC allocation
âˆ'    Coordination and assurance that MS requirements are met (e.g., Bitlocker install, patch install, Win 7 install)
âˆ'    Coordination of regular PC backups

• Policy Administration

âˆ'    Maintenance of DSS specific policies and procedures
âˆ'    Research of new policies and procedures for office, HR, PCs, etc.

• Event coordination, including DSS off-sites, company meetings, and team building events
• Coordination of monthly project audits (ensure it is being done on time)
• Tracking of TCS hours and expenses
• Office maintenance coordination (e.g., electrical work, telecom, ordering equipment and furniture, plants)
• Audits of simple work requests (ensure fields are filled in, not content)
• Travel coordination
• Participates as needed in special projects

Job Requirements

Knowledge, Skills and Abilities

• Excellent written and verbal communication skills
• Strong planning and organizational skills
• Self-starter, willing and able to work in fast paced environment
• Strong computer software knowledge (i.e., Word, Outlook, Excel, PowerPoint, SharePoint)
• Expedience in office management capacity
• Ability to lift up to 25 pounds

• Bachelors Degree or equivalent work experience is preferred
• Minimum of 3-5 years of work experience in office administrative position