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Job Description

Job Title
Project Specialist

Job Description

The Project Specialist provides administrative, technical and clerical support to the SC overpayment contract.

Job Duties:

• Participates as a member of the Administrative Support Team (AST) of HMS
• Serves in the Reception Area and may be called upon to also provide backup support to other departments or projects, as needed
• Develops and maintains organized file systems
• Serves as an office central point of contact for incoming calls and mail
• Maintains calendars and schedules appointments
• Prepares Request for Expenditures (RFEs). Orders and receives supplies for the department in accordance with HMS policies and procedures. Coordinates travel arrangements as requested.
• Types and formats general correspondence, meeting notices, agendas, meeting minutes, reports and tape transcriptions. Edits typed material for spelling, grammar, punctuation, and professional appearance in accordance with HMS standards and guidelines.
• Creates and edits presentation materials such as graphs, slides, handouts, manuals, spreadsheets, overhead transparencies, and tables. Creates and updates flowcharts and process maps. Creates contract project time lines and tracks action items for completion.
• Schedules and coordinates meetings and conference calls with internal and external customers. Prepares and distributes meeting materials. Reserves meeting rooms and equipment such as conference telephone, overhead projector, and tape recorder. Arranges for equipment to be set-up in preparation for meetings.
• Prepares outgoing mail and bulk mailings via UPS Online Service or US Postal Service. Routes files, correspondence and other records as requested.
• Performs other job related duties as assigned.

Minimum Requirements:

• High School Diploma or General Education Degree (GED) with post-high school education or training in secretarial, clerical or business-related field
• Minimum 5 years experience in a secretarial or administrative support position in a financial environment; or equivalent combination of education and experience.
• Medical terminology a plus, but not required
• Demonstrated ability to use personal computer and other office equipment such as fax machine, printers, conference telephone, switchboard, copy machines, and audio-visual equipment
• Knowledge in and successful application of word processing, spreadsheet, and presentation software
• Demonstrated accurate typing speed of 65 words per minute (WPM)
• Excellent organizational skills with demonstrated ability to pay close attention to detail
• Excellent interpersonal skills and customer service orientation
• Excellent verbal and written communication skills
• Demonstrated ability to manage multiple priorities and multi-level tasks effectively

Associates must be able to perform the physical actions required to fulfill the functions of the position, including the lifting of 30 - 40 lb medical record boxes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Requirements

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