Employment Spot

Job Description

Publishing Giant located in midtown seeks a Recruiting Administrative Assistant for an immediate 3 month temp position.

The Temporary Recruiting Administrative Assistant will report to the HR Manager and provide administrative support to this role and provide support to colleagues in the UK as needed. They will be a critical member of this small HR team based in Corporate HR in New York.

Key Responsibilities

Main responsibilities include but are not limited to the following:

1. Recruitment support to the HR Manager:
• Manage candidate experience and assist in the selection of qualified candidates
• Prepare interview guides for interviewers
• Conduct phone screens and present to hiring manager
• Schedule interviews and keep hiring manager informed of progress
• Update Taleo recruiting tool
• Release candidates in a timely manner and communicate status
• Provide weekly updates to HR manager

2. Administrative support to the HR Advisor & Head of HR (REHQ & REI)
• To co ordinate the new starters and leavers process including liaison with payroll, generation of offer letters and contracts of employment, input onto the HRIS and creation of Personnel files.
• Booking of interviews, meetings and travel as required.
• Responsible for processing of HR related invoices and ensuring these are correctly coded and signed.
• Assist in the co ordination and administration of the reward cycle
• Collate HR information as required and analyze trends and key findings
• Maintain and update all Personnel files including those on HRIS
• Produce ad hoc letters/ reports/presentations for different HR projects
• Provide first level advise on HR policy to managers

3. Provide support for ad hoc HR activities:
• Maintain employee files
• Assist with on-boarding of new hires
• Work with the HR Manager on the preparation of proposals and reports as required
• Undertake small projects as required

Job Requirements

Requirements 
• Experience in recruiting required
• Exceptional organizational skills – able to juggle multiple priorities
• Accurate with sound attention to detail
• Fully proficient in MicroSoft office products: Power Point – intermediate; Excel – intermediate; Word – advanced; Visio - beginner
• Demonstrated ability to work effectively with people at all levels and can establish strong working relationships
• Strong written communication skills, and clear and confident verbal communicator
• Strong initiative – able to creatively source information in order to complete the task at hand
• A track record in administration and preferably in HR in a corporate environment.
• Delivery focused
• Work on own initiative as well as a good team player
• Act with integrity and respect confidentiality