Employment Spot

Job Description

Works under direction to coordinate administration of educational programs of department or unit, such as medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.

1.  Coordinates, supervises, and administers operations of aforementioned programs as applicable.  Responsible for managing clerical/administrative operations and workflow for maximum efficiency and utilization of resources. 

2.  Supervises clerical and administrative support staff; oversees training and orientation of staff; determines work priorities; evaluates work progress and production.

3.  May develop and oversee budgets related to education office, including approving expenditures and preparing summaries of financial operations.  Obligates and tracks expenditures for educational program(s), committing funds for program operations, including salaries/stipends and other operational costs.   Responsible for cost distribution of stipend and operational funding between institutions.

4.  Creates, reviews, and maintains policies and procedures in accordance with university and accrediting agency standards to ensure compliance.   Interprets policy for faculty, staff, residents, fellows, and students.

5.  Maintains records and documentation of activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialling, malpractice coverage, recommendations, and verification of training; prepares complex reports and surveys for university administration and/or accrediting agencies regarding statistical information on education programs within department or unit.

6.  Manages recruitment and admission activities of unit, which may include coordinating production of brochures/recruitment materials, overseeing interview process, maintaining records of applicants, compiling statistical data on applicants, and preparing reports on admissions activities.

7.  Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.

8.  Ensures compliance with applicable laws, regulations, policies, and procedures.

9.  As directed, may process on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs.  May assist supervisor in monitoring program expenditures within university guidelines.

Job Requirements

MUST HAVE experience managing and coordinating a residency/fellowship program to be considered. 

Bachelor’s degree in business administration, healthcare administration, or directly related field and four (4) years related experience.