Employment Spot

Job Description

SUMMARY:
This position is primarily responsible for reviewing, verifying and monitoring the Charlotte and Air Cargo books. Review all transactions, including but limited to, cash receipts, cash disbursement, bank reconciliation and journal entries. Prepare and analyze financial reports and monthly reconciliation schedules.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.

Reviews and verify the Charlotte books (including state office (Ohio) and Air Cargo books.

Responsibilities include, but not limited to, reviewing and approving daily invoice register, purchase journal, cash disbursement journal, journal entries, monthly bank reconciliations and inter-station notes.

Monitor accounting staff on daily processes/procedures and verify and validate the work is being completed daily and the transactions are being recorded accurately in the general ledger.

will be responsible for posting GL transactions in CLT& Air Cargo.

Works with the GESCO Accounting Manager to coordinate the monthly reconciliation of the inter company accounts between Air Cargo, CLT and GESCO.

Works with GESCO Accounting manager to resolve outstanding items on the GESCO/CLT reconciliation.

Responsible for reconciling inter-company accounts.

Works with Ops to validate and approve debit/credit notes that need to be recorded on the USA books and correspond with the overseas stations on missing debit/credit notes that need be recorded.

Identifies issues on inter-company notes that need to be corrected or resolved at the originating station.


Reconciles the Accounts Payable and Accounts Receivable aging schedule monthly with the general ledger.

Prepares the weekly CPR report for Charlotte, Air Cargo, sales offices and payroll. Prepare weekly reports for accounts payable and accounts payable trial balance schedules.

Manages the invoices received from agents on a monthly which is approved and validated by Ops and funds are wired from the account. Work with the agents to resolve any billing discrepancies and invoice issues. Funds should be moved by the twentieth of each month.

Verifies transfers to Charlotte account and payroll are applied against management fee.

Responsible for assigning and reviewing wire transfers (incoming and outgoing) and debit notices on a monthly basis and verified they are booked on a monthly basis.

Handles booking debit and credit memos issued by the bank.

Sets-up wire transfers forms from the USA accounts. Prepare wire-transferring instructions with our bank.

Monitors and analyze Accounts payable CLT & Air Cargo aging schedule for invoices past due and potential write-offs.

Manages setting-up new customer accounts from CHB & GESCO in Epicor, per the standardized naming convention instructed by the HO.

Saves monthly reports on the HO Monthly reports folder by the thirteenth day of the month.

Sets-up new billing codes for GESCO & CLT, and assigns general ledger codes that match the new billing codes.

Prepares monthly accrual journal entry on the CLT books.

Prepares Inter-company Clearing account reconciliation for CLT and Air Cargo. Analyze any unresolved items that need to be booked and work with CHB & Exports to clear the outstanding items from the account.

Writs journal entries for the CLT/GESCO account for shrink-wrap, marine insurance.

Reviews monthly CHB monthly receivables list to verify that journal entries are processed for AR invoices billed on GESCO books income and custom duty account fees.

Prepares monthly Revenue reports for Air Cargo, OF exports and a statistic report for CLT monthly custom entry fees.

Handles the revenue report for Air Cargo & OF exports should be prepared by A/R invoices and YTD customer billing.

Prepares monthly Brokerage accrual schedule and prepare journal entry. Analyze outstanding items over nine months that need to be removed from accrual.

Prints debit/credit notes from Far East stations and pass to appropriate department.

Maintain asset management in Epicor for assets purchased or disposed. Book monthly depreciation journal entry for CLT & GESCO.

Reviews custom duty reconciliation. Research outstanding items that should be resolved in thirty days.

Reviews on a monthly basis payroll clearing accounts.

Prepares monthly schedule for items not cleared from account.

Verifies CLT & GESCO promissory notes balances agree monthly.

Researches and identify issues that need to be resolved from suspense account on a monthly basis for CLT.

Assists the Chief Accountant and Accounting Manager with special projects, as needed, by the department.
Primary backup person for Staff Accountant for CLT books including cutting checks.

Works with Chief Accountant and Accounting Manager to develop and implement new accounting policies for the department.

Acts as a back-up person for Accounting Manager.

Assists the Chief Accountant and Accounting Manager in year-end closing of the books.

Works with Chief Accountant and Accounting Manager to develop new financial reports.

Job Requirements

EDUCATION AND/OR EXPERIENCE:                                                   

Bachelor's degree (B. A.) from four-year college or university; Four or more years related experience and/or training; or equivalent combination of education and experience.

COMPUTER SKILLS:                                             

To perform this job successfully, an individual should have knowledge of Epicor Accounting software; Order processing systems; Intermediate or better Excel experience, MS Office and Outlook.